Clock In/Out
| Access this page by logging in to Employee Web Services using the Employee Web Services Log On page. |
Use this web page to allow multiple employees to use a shared computer to clock in and clock out using a punch clock. For example, when you arrive at work, you login to the Clock In/Out web page, click the Clock In button to clock in and then click the Logout button and go to work. When it is time for you to go to lunch, you log back on, click the Lunch button, click the Logout button, and then go to lunch. When you return from lunch, you log back on, click the Return button, sign out, and then perform your afternoon work. When it is time for you to leave for the day, you sign in to EWS, click the Clock Out button, and then click the Logout button and go home for the day.
Note: Only use this web page if your company wants you to use EWS to enter your time but does not want you to view and manage your personal information, view timesheets, or view reports. If your company wants you to use EWS to enter your time as well as view and manage your personal information, login using the EWS Login page and use the time entry page specified for your employee ID. For more information, see Login and Time Entry Displays.
The page automatically enters your time when you click the Clock In, Clock Out, Lunch and Return buttons. If the System Settings specify that this page displays unpaid break fields, you can also specify your unpaid breaks in the Break 1 and Break 2 fields. For more information about how to specify that unpaid break fields display on this page, see System Settings and Configuring System Settings.
You can also use this page to specify one or more wage codes and cost centers for time worked. However, you can specify only one wage code and cost center for each time entry. If you need to specify more than one wage code and cost center for your time, clock in and clock out multiple times as needed. For example, assume that you spend the first part of the day performing work for the Engineering department and the second part of the day performing work for the Manufacturing department. In this scenario, first you would specify Engineering as the cost center, clock in, perform the Engineering work, and then clock out. Next, you would specify Manufacturing as the cost center, clock in, perform the Manufacturing work, and then clock out.
The system automatically calculates the total number of hours you worked based on the start, end and break times you specify.
The system calculates and displays punch clock time based on the local system time of the server where EWS is installed. For example, assume that EWS is installed on a computer located in the Eastern Standard Time (EST) zone and you work in an office in the Central Standard Time (CST) zone. If you clock in at 8:00 a.m. CST, the system displays your clock in time as 9:00 a.m. EST.
Fields
Clocked Out/Clocked In: The system displays the date and time you started working if you are clocked in. The system displays the date and time you stopped working if you are clocked out. Employees cannot edit this field. This field is automatically updated by the system when you click on the Clock In/Clock Out button.
Wage Code: Select the wage code your time is associated with from the drop-down list. The wage codes displayed in the drop-down list are wage codes set up in the Payroll module, then assigned to your employee ID in the HR Management module. For more information about specifying wage codes for employees, see the Human Resource Management module online help.
Cost Center: Select which cost center your time is associated with from the drop-down list. The cost centers displayed in the drop-down list are the cost centers specified for your employee ID in the HR Management module by a Human Resources staff member. For more information about specifying cost centers for employees, see the Human Resource Management module online help.
Work Description: Enter a description for the work associated with your time.
Clocked In: The system displays the time when you clicked the Clock In button. Employees cannot edit this field.
Lunch from: The system displays the time you clicked the Lunch button when you went to lunch. Employees cannot edit this field.
Lunch to: The system displays the time when you clicked the Return button when you returned from lunch. Employees cannot edit this field.
Break 1 from: Select the time you left for your first unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, the system will not save this information.
Break 1 to: Select the time you returned from your first unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, the system will not save this information.
Break 2 from: Select the time you left for your second unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, the system will not save this information.
Break 2 to: Select the time you returned from your second unpaid break from the drop-down list. Ensure you enter this information when you are ready to clock out. If you don't enter this information just before you clock out, the system will not save this information.
Clocked Out: The system displays the time when you clicked the Clocked Out button. Employees cannot edit this field.
Total Hours Worked: The system displays the total hours worked for the day. Employees cannot edit this field.
Buttons
Clock In/Clock Out: Click this button to clock in or clock out. The system automatically records the time you clocked in or clocked out. When you click the Clock In button, the text on the button automatically changes to Clock Out. When you click the Clock Out button, the text on the button automatically changes to Clock In.
Lunch/Return: Click this button when you go to lunch or return from lunch. The system automatically records the time when you go to lunch or return from lunch. When you click the Lunch button, the text on the button automatically changes to Return. When you click the Return button, the text on the button automatically changes to Lunch.
Logout: Click this button to sign out from the Clock In/Out web page.
Tip: For more information, see Entering Time Into Clock In/Out Time Entry.